Word to PDF Batch

😫 The Pain Point

You have 50 Word documents that need to be converted to PDF for archiving or distribution. Opening each in Word and “Save as PDF” x 50 is tedious.

🚀 Agentic Solution

A Batch Word-to-PDF Converter that processes entire folders.

Key Features:

• Accurate Conversion: Preserves formatting, fonts, images.
• Batch Processing: Convert entire folders recursively.
• Original Preservation: Keeps Word files, creates PDFs alongside.

⚔️ Phase 1: Commander (Quick Fix)

For quick conversion.

Prompt:

“I have a folder documents with Word files (.docx, .doc). Write a Python script to:

1. Convert: All Word files to PDF.
2. Output: Save PDFs in same folder (or pdf_output/ subfolder).
3. Recursive: Process subfolders if --recursive flag.

Print progress (e.g., ‘Converted 1/50: report.docx’). Handle corrupt files (skip with warning).

Note: On Windows, use docx2pdf (requires MS Word). On Mac/Linux, use LibreOffice headless.”

Result: PDF versions of all documents.

🏗️ Phase 2: Architect (Permanent Tool)

For Office Admins.

Engineering Prompt:

**Role:** Python GUI Developer (PyQt6 Specialist)
**Task:** Create "Word to PDF Batch" Desktop App

**Objective:** A reliable batch converter using native Office APIs or cross-platform libraries.

**Tech Stack:**
* Language: Python 3.10+
* GUI Library: PyQt6 (Cross-platform)
* Engine: docx2pdf (Windows/Mac with Word installed)
* Packaging: PyInstaller

**Functional Requirements:**
1.  **UI Layout (PyQt6):**
    *   **Input:** Folder or Drag & Drop DOCX files.
    *   **Options:** Toggle "Recursive Scan".
    *   **Status:** "Converting 10/50..."
    *   **Action:** "Start Conversion".

2.  **Core Logic:**
    *   **Windows:** Dispatch `docx2pdf` (COM automation).
    *   **Fallback:** `subprocess` call to LibreOffice --headless.
    *   **Threading:** Conversion is slow and blocking; must use threads to update UI.

3.  **Deliverables:**
    *   `main.py`: Complete source code.
    *   `requirements.txt`: Dependencies.
    *   **Build Instructions:**
        *   Windows: `pyinstaller --onefile --noconsole main.py`
        *   macOS: `pyinstaller --windowed --noconsole main.py`

🧠 Prompt Decoding

• docx2pdf on Windows: Uses COM automation to control Microsoft Word.
• LibreOffice on Mac/Linux: Free alternative that can convert via command line.

🛠️ Instructions

1. Windows: Install pip install docx2pdf
2. Mac/Linux: Install LibreOffice.
3. Copy Prompt → Run.